Preparing to Go
First Semester Away
The UAF Registration Form and the Individual Study Approval Form that you sign before you start your program will register you at UAF for the first semester you will be away. During your time away, your transcript will show that you are registered for exchange, study abroad, or NSE credits, and that your grades are deferred (DF).
Second and Subsequent Semesters Abroad (if applicable)
IPI will complete a UAF Registration Form for you before your second and subsequent semesters away, and this and the other Individual Study Approval Form(s) that you signed before you left will register you at UAF. Again, your transcript will show that you are registered for exchange, study abroad, or NSE credits, and that your grades are deferred (DF).
First Semester Back at UAF
IPI will submit a UAF Registration Form for you before your first semester back at UAF. For this, choose your classes in consultation with your advisor, complete and sign your UAF Registration Form (can be printed from UA Online) and send an email to email@example.com with a copy of your signed Registration Form.
IPI will submit your form to the Office of the Registrar for you, after which you will be able to register via UAOnline.
All UAF Fee Payment deadlines still apply to you. You will be charged late fees if you miss any fee payment deadlines.
All fees are paid on a per-semester basis. You will be able to pay fees only after you have submitted all forms and information to IPI.
All students going outside of the US must purchase UAF Health Insurance or complete an insurance waiver form in order to complete fee payment.
If you are having someone handle your Business Office affairs for you, please let that office know before you go.
In addition to a one-time $30 application fee, the UAF Fee Payment for each semester you are abroad:
- 15 undergraduate UAF credits (7 lower-division and 8 upper-division credits) or 9 graduate UAF credits at your normal rate: resident, WUE, or non-resident rate
- $300 processing fee
- UAF technology fee
- Network fee equaling 4% of your UAF tuition
You are responsible to your host institution for all other fees, such as housing and meals.
Study Abroad Students
You will be registered as a full-time UAF student while you are away, though the majority of your fees will be paid to your program provider. In addition to a one-time $30 application fee, what you owe to UAF by the Fee Payment Deadline for each semester you are abroad includes:
- a $300 processing fee
You are responsible to your Study Abroad Program Provider for all other fees.
National Student Exchange, Plan A Students
You are responsible to your host university for all other tuition and fees.
- 15 undergraduate UAF credits (7 lower-division and 8 upper-division credits) or 9 graduate UAF credits at your normal, resident or non-resident rate
- All regular semester fees (such as the Sustainability fee, Technology fee, ect)
You may pay your fees:
- Online via UAOnline using a credit card (VISA or MasterCard) or personal check.
- By phone (1-907-474-7384) using a credit card (VISA or MasterCard).
- By post (UAF Business Office, 1st Floor Signers’ Hall, P.O. Box 757640 , Fairbanks, AK 99775-7640) using a check or credit card (VISA or MasterCard information).
For more information or for help with paying your fees, contact the UAF Office of the Bursar at UAF-Bursar@alaska.edu or 1-907-474-7384.
Be sure to inform the Financial Aid Office that you will be studying away, as this may affect the amount of aid you receive. Be sure to request that paperwork for all outside sources of funding, especially scholarships, include your name and social security number. Failure to do so may result in disbursement delays.
If you are having someone handle your Financial Aid or banking affairs for you, you may consider appointing someone with power of attorney.
While you’re away
If you are applying for a UA Foundation Scholarship, be sure to explain on your application form that you are on a UAF-sponsored program and that your UAF transcript will be updated upon receipt of grades from your host institution.
Make arrangements to receive financial aid and scholarship application forms while you are away for your first academic year back at UAF. Many forms are available on the internet; otherwise, contact the Financial Aid Office for more information.
When you return
You will receive your financial aid only after IPI has received confirmation, directly from your host institution or program provider, of satisfactory completion of coursework and full-time enrollment.
Your contact at the Financial Aid Office is Associate Director Julie Parshall (1-907-474-5372).
UAF requires all students going abroad to have health insurance coverage. Students on International or north2north Exchange or NSE students to Canada, you must purchase the student health insurance coverage provided by one of our approved providers: Gallagher Koster Gold Plan or ISIC Explorer Plan. Some domestic NSE campuses require incoming students to purchase their health insurance, regardless of whether you already have coverage.
If you are a Study Abroad student with one of our approved providers, your program provider will provide insurance coverage as part of your program price.
Be sure to verify the length of coverage and make other arrangements if you plan to travel outside of those dates.
If you live in on-campus housing and would like to continue to do so after your return to UAF, you can either leave your housing deposit on file with Residence Life (they will hold your deposit for up to a year, but if you will be gone longer, just let them know). You may also cancel your housing and reapply (with a new deposit) before your return.
All Residence Life deadlines will still apply to you while you are abroad.
Keep in touch with Residence life by email at UAFfirstname.lastname@example.org, especially prior to your return to campus.
If you have a post office box on campus and wish to keep it while you are away, make sure it’s paid for on time. When your mailbox fees are coming due, you will get a notice in your mailbox; you may pay at the post office directly, or through the Business Office.
If you would like someone to check your mailbox for you while you are gone, as long as they have your key, they have full access (mail, packages, etc.) to your mailbox. If you’d like someone who doesn’t have your key to have access to your mailbox, let the post office know that person’s identity, either in writing or over the phone.
You may choose to have your mail forwarded. Though we strongly discourage this, you may have your 1st-class mail (no magazines, packages, etc.) forwarded to your international address (it may arrive with postage due). If forwarding mail, we recommend sending it to a U.S. address.
If you have any questions, please contact the UAF Campus Post Office, P.O. Box 750100 Fairbanks , AK 99775-0100 , 1-907-474-7215, 1-907-474-7884 (fax).
The above information is about the campus post office. For other post offices, most of the information still applies, but contact your local post office for more information.
If you participate in an IPI-approved exchange or study abroad program (including internships and independent programs), you will remain eligible for the Alaska Permanent Fund Dividend. The year(s) following your time abroad, in addition to the regular application materials, you will also need to submit an Education Verification Form (scroll down the alphbetized list).
Print this form out, fill in the "Students" information, and sign it. Then, either fax it to the UAF Registrar's Office (1-907-474-7097), or scan and email it to email@example.com. (The Registrar's Office does need your signature and your social security number in order to process this form.) Be sure to fill out the form for the correct calendar year!
NB: The Registrar's Office is only able to verify your dates of enrollment at UAF, not at your host institution.
After processing the form, the Registrar's Office will send it directly to the PFD Division Office in Juneau unless you indicate in writing to have the form sent elsewhere.
International students and visitors to UAF in F, J, and H status are not eligible to apply for the PFD.